A) Directors: There shall be a Board of Directors of at least three (3) in number which shall consist of Officers of the Corporation and in addition the immediate Past President.
B) Officers: The Officers shall consist of: President, Vice President, Secretary, and Treasurer
C) Directors and Officers shall serve for a period of two years and until such time as their successors shall have been elected and take office at the close of elections.
D) President: The President shall be the administrative head of Bear Lake Emergency Amateur Radio Service here after known as B.E.A.R.S.; shall preside at all meetings; and shall conduct same according to the rules adopted. The President shall enforce due observance of the Articles of Incorporation, and its Bylaws; decide all questions of order; The President alone shall sign all official documents that are adopted by B.E.A.R.S.; and shall act as its spokesmen and representative at meetings with other organizations and committees unless some other member is delegated so to act in any instance by him/her or the Board of Directors. The President shall perform all other customary duties pertaining to the office of President. All candidates for the office of President shall have held full membership in B.E.A.R.S. continuously for at least one year immediately prior to the election date.
E) Vice President: The Vice President shall possess all the powers and perform all the duties of the President in the event of the absence, disability, refusal, or failure to act, of the President. The Vice President shall act as Liaison Officer as required and act as Chairman of the Bylaws Committee. The Vice President shall perform such other duties as are properly assigned by the Board of Directors. In addition, he/she shall organize club activities, plan and recommend contests for operating benefits, and advance club interest and activity as approved by the club. He/she shall maintain close liaison with the ARRL Section Emergency Coordinator to further club participation in the Amateur Radio Emergency Service.
F) Secretary: The Secretary shall keep an accurate record of all official meetings of B.E.A.R.S., which may be read upon request. The Secretary shall keep a copy of the Constitution and Bylaws present at all times; shall keep these in good order; shall effect all changes and additions in same; shall permit same to be consulted by members upon request. The Secretary shall be responsible for the safekeeping of the Constitution and Bylaws. The Secretary shall keep a roll of all members, and the current status of these members; shall keep a roll of members present at meetings; and shall accept all applications for membership; shall carry on all necessary correspondence for B.E.A.R.S.; shall read all communications. The B.E.A.R.S. news, shall be published on the B.E.A.R.S. website by the Secretary or other duly appointed member on a quarterly basis." .At the expiration of his/her term he/she shall turn over all items belonging to the club to his/her successor.
G) Treasurer: The Treasurer shall keep an accurate and current record of all monies received and disbursed by B.E.A.R.S.; shall read all bills; shall receipt for all bills paid and monies received. The Treasurer shall pay no bill(s) without the approval of the Board of Directors; shall submit at the end of each quarter an itemized statement of all receipts and disbursements. All disbursements shall be made by a check drawn on the approved Bank and shall require the signatures of two officers appointed by the Board of Directors. The Treasurer shall deposit all monies received in the Bank approved by the Board of Directors. The Treasurer shall be the Property Officer. He/she shall have custody of, safeguard, keep in good order, and report who is in possession of B.E.A.R.S. property when the final statements are submitted. At the expiration of the Treasurerís term all the property and records belonging to B.E.A.R.S. will be submitted to the new Treasurer.
The Board of Directors shall be the governing body of B.E.A.R.S. and as such shall formulate and be responsible for all matters of policy. It shall review all reports of conduct unbecoming a member of B.E.A.R.S. and, if sustained, submit the matter to the body of B.E.A.R.S. at a regular meeting. In the event of the inability of the President of the preceding year to serve as a member of the Board of Directors, the Vice President of the preceding year will fill the vacancy. Decisions of the Board of Directors shall be reached upon majority vote; thereupon the President shall execute the decisions so made or the policies so formed.
The Board of Directors shall actually meet in regular or special meetings in order to transact business. The newly elected Board of Directors shall take office immediately following the election meeting. The new President shall call a regular organizational meeting of old and new officers within ten days of the election meeting. The Board of Directors shall normally meet in regular meeting, duly called, once each month.
1. "Dues for the Club shall be $18 per annum for the first person and $9 for each additional family member at the same residence, not refundable. Dues shall be paid annually on or before January 1, to the Secretary Treasurer."
2. From January to July dues will be full amount and from July to January the dues will be (1/2) of full amount.
3. Failure to pay dues If any member is in arrears after the (30) thirty day grace period, and after notification of arrears, they will be dropped from the Club, and thus from the Club roster.
SECTION IV: AMENDMENTS
1) The Bylaws may be adopted and amended by a two thirds (2/3) majority vote of the membership present at any duly called meeting (provided they constitute a quorum as defined in Article IV of the Constitution). Proposals for amendments shall be submitted in writing to all members of B.E.A.R.S. one month before the actual vote.
SECTION V: PROCEEDINGS
Robertís Rules of Order shall govern all proceedings of B.E.A.R.S., subject to the discretion of the members.
SECTION VI: FISCAL YEAR
The Fiscal Year shall begin on January 1st and end December 31st.
SECTION VII: MEETINGS
Meetings shall be held at least once each month except in July and August. A regular date, time, and place for the meeting, excepting special meetings, shall be selected by the Board of Directors, but may be altered by a majority vote of the membership. Special meetings may be called by the President. He/she shall be required to call a special meeting upon receipt of a written request signed by five (5) or more voting members.
All members shall be notified at least forty eight hours before the time set for a meeting. The voting members present at any duly called meeting shall constitute a quorum for all purposes. However, the election or removal of officers or change of By laws shall require a minimum of ten per cent of the voting members to constitute a quorum.
SECTION VIII: Committees
Special committees may be appointed from time to time as the need arises. They shall be appointed by the President and shall meet with the approval of the Board of Directors.
SECTION IX: RADIO STATIONS
The B.E.A.R.S., its Officers, Committees, or Members shall not attempt to govern the action of its membership in the operation of their amateur radio stations.
SECTION X: ARRL AFFILIATION
It shall be the permanent policy of the B.E.A.R.S. to support the American Radio Relay League.
SECTION XI: SUSPENSION OF BY LAWS
These Bylaws may be suspended in case of emergency by unanimous vote of those present at a meeting which has been duly called.
SECTION XII: ELECTION PROCEDURES
A) Vacancies occurring between elections shall be filled by special ballot, at the first regular meeting after the withdrawal or resignation is announced.
B) Procedures for Regular Elections.
1) By the October Board of Directors meeting a Nominating Committee shall be appointed by the Board. By the November general meeting the committee will have chosen a slate of nominees, at least one for each office.
2) At the November meeting nominations will be opened to the floor. After the close of the nominations, the Nominating Committee will add its selections to the slate. Then nominations from the floor will be accepted again.
3) The entire list of candidates will be published on "The B,E.A.R.S. web site" prior to the December meeting."
4) At the December election meeting, nominations from the floor may be opened upon a point of order approved by a quorum of the membership.
5) The nominees are encouraged to present a short autobiographical sketch or campaign letter to The B,E.A.R.S. for publication in the December News on the website. The candidates may participate in a brief question and answer period at the election meeting prior to the vote."
SECTION XIII: REPEATER SYSTEMS AND FACILITIES
A) Repeater: The Station Engineer/License Trustee and none other shall be responsible for and shall have authority over any and all B.E.A.R.S. station(s) operating at VHF or higher frequencies. He/She shall set proper policies and procedures for usage of such B.E.A.R.S. station(s) by other operators.
B) Funding: Repeater maintenance funds shall be provided from the general fund of the B.E.A.R.S.
C) License Trustee: The License Trustee shall hold all licenses for B.E.A.R.S. Stations operating at VHF and above & shall be the official representative of the B.E.A.R.S. with all outside agencies and groups.
D) Station Engineer: The Station Engineer is ultimately responsible for construction and maintenance of all B.E.A.R.S. Stations; shall see that all equipment is operating properly and in accordance with good amateur practice, and shall be responsible for keeping all associated reference materials (schematic diagrams, instruction manuals, etc.) current and up to date, and provide any other needed data to other Committee members upon need. The Board and the membership at large shall give the Station Engineer all support necessary to perform his/her duties.
E) Information: All repeater policies and procedure changes shall be submitted by the Secretary or other duly appointed member for publication in "The B,E.A.R.S. web site" following such changes. A general statement of policies and procedures shall also be published at least annually."
Modified 3/1/2012 per vote of membership.
Jocelyn Nield KE7LVI BEARS Secretary